Data Entry Officer

Job Description

A Data Entry Officer works with large volumes of data and information, accurately and precisely processing and entering all data into an allocated computer system, database, or content management system.  This role is vital for further analysis of data for a range of purposes such as research, sales and marketing, process improvements and surveys.  This information is often sensitive and confidential.  A Data Entry Officer could be also known as a Data Entry Administrator, or Data Entry Operator.  A Data Entry Officer works in a repetitive role that requires high level attention to detail, accuracy and acceptable keyboarding and data entry speeds.  A Data Entry Officer may also be involved in the implementation of new programs and systems, testing, and assessing data and how it can be entered, filtered, and reviewed.


You do not require any formal training to become a Data Entry Officer.

A good typing speed (a typing certificate), prior experience and knowledge of various computer software programs would be advantageous.


  • Articulate
  • Autonomous
  • Communicator
  • Detail Orientated
  • Enthusiastic
  • Flexible
  • Organised
  • Punctual
  • Self-motivated
  • Team Player

Key Skills

  • Administration
  • Confidentiality 
  • Communication - verbal and written 
  • Computer Operations
  • Delivering Information 
  • Designing Forms and Documents
  • Document Preparation 
  • Filing 
  • Keyboarding / Data Entry 
  • Office Equipment Operation 
  • Records Management 
  • Research

Future Prospects

Career advancement in this field can lead to other roles such as: 

You could be anywhere on this career ladder and from there be able to  identify opportunities.  Business Administration and Customer Service can cover a wide range of job roles and responsibilities. Choosing these careers is an ideal way to progress your professional qualities, particularly if you have a flair for organisation and are a great communicator with strong interpersonal skills.